Handover file builder
Super Agent · YP
Collects certificates, manuals and as-built drawings as work is done, ready for handover.
Per completed package · ran 9m ago
Run nowConstruction & installation
Handover files built during the project
Builds the handover file while the project runs, from test certificates, product data, O&M manuals and as-built drawings. Your project manager signs it off before handover.
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When
When a work package is completed
Systems
SharePointOutlookAutoCADExcelMode
Compiles and checks. Your project manager signs off
Problem
At completion, the client expects a complete handover file. Test certificates, product data sheets, warranties, O&M manuals and as-built drawings for every element. Each document comes from a different subcontractor or supplier.
What it does
YP keeps a list of required documents per element, based on your contract and specification. As work is completed, it collects and files each document, checks it against the list and drafts reminders for what is missing.
How it works
See exactly how the work gets done.
The handover file starts with a list of required documents. YP draws up that list per element from the contract and specification.
Documents are collected while the work is being done. Certificates, data sheets and manuals from subcontractors and suppliers are read and filed when they arrive.
Every document is checked against the list. It is matched to its element and checked for the right product, location and revision.
A reminder is drafted for every missing document. The draft reminder is addressed to the subcontractor, and your team sends it.
Your project manager signs off the file before handover. At completion the project manager reviews the file and hands it over, and nothing goes to the client without their approval.
The outcome
The handover file grows with the project. At completion, your project manager reviews what is there instead of chasing what is not.
01
Built during the project
Filed as work completes, reminders drafted for gaps
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3 checks per document
Right product, location and revision
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Project manager signs off
The complete file, before handover
For your numbers
YP builds the handover file as work is done, so handover is not delayed by missing documents and final payment comes sooner.
How it runs
Designed for enterprise.
Private
Runs on your infrastructure. Drawings, prices, client and claims data never train a model.
Explainable
Not a black box. An AI auditor checks that every task was done as intended and proposes improvements.
Traceable
Every value links to the document, rule or record it came from. Every step is logged. A named person approves anything that leaves the building.
Your systems
Works in your ERP, CargoWise, policy system, GIS and file shares. Nothing is replaced.
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