How do you schedule a whole interview loop without the back and forth?
An interview scheduling AI Employee that runs each day, finds every candidate marked ready to schedule in your ATS, checks each panelist's availability on Calendar, and drafts a slot proposal to the candidate plus an invite for every interviewer, then holds all of it for a coordinator to confirm and send.
×Scheduling an interview loop means combining two things that live in different systems: the interview plan (who's on the panel, how many rounds, how long each one runs) sits in the ATS, while whether those people are actually free sits in their calendars. Checking both by hand, for every candidate who clears a screen, is the kind of coordination work that's easy to fall behind on the moment more than one requisition is open at once. The usual workarounds don't hold up. A shared scheduling link only works if every interviewer keeps it current, and it says nothing about who the panel actually is for this candidate. A coordinator juggling several calendar tabs and an ATS tab in parallel can do it, but it doesn't scale past a handful of loops, and a slipped invite reads as disorganized to a candidate who's interviewing elsewhere too.
The interview scheduling AI Employee runs once a day. It reads every candidate marked ready to schedule in the ATS, pulls that candidate's interview plan to see who's on the panel, checks each panelist's Calendar for open slots, and drafts a slot proposal for the candidate along with a calendar invite per interviewer. Every draft lands with the coordinator; the AI Employee sends nothing and decides nothing about the candidate.
See exactly how the work gets done.
Runs on a daily schedule
Once a day, a fresh run recomputes the set of candidates ready to schedule and the panel's real availability from the current state. Nothing carries over from the day before.
Carries the scheduling conventions as a skill
How to read an interview plan, how many slot options to propose, how far out to look for availability, and what a good candidate facing proposal reads like all travel with the AI Employee as a skill and memory. Change how loops are structured and the next day's proposals follow it.
Connects to your systems, with permissions you set
It reads the ATS for which candidates are ready and each one's panel, round, and duration; reads each interviewer's Calendar so a proposed time is one every panelist can actually make; and drafts to Email a slot proposal for the candidate and an invite per interviewer. It connects with permissions you set; credentials stay in memory, never written to disk, never exposed to the model.
Stops at the draft
It never emails a candidate directly, never sends a calendar invite, and never makes or implies a hiring decision: no rejecting a candidate, no advancing a stage, no offer. Its job ends at proposed.
Hands the batch to the coordinator
Each morning brings a batch of ready to schedule candidates already matched against real interviewer availability: a proposed slot for the candidate and a drafted invite for each panelist. The coordinator reviews, confirms the time, and sends, or adjusts first. Nothing reaches a candidate or a calendar without them.
Runs in your environment
Every run happens in your own infrastructure, and your data never leaves it. Only the drafted proposal and invites do.
Pauses for a named human's signature
The AI Employee never sends the candidate proposal and never sends a calendar invite. Every draft pauses for the coordinator to review, adjust, and send.
No hiring decisions, ever
It cannot reject a candidate, advance a stage, or send an offer. It schedules the next conversation; it never decides whether that conversation happens.
Credentials stay protected
The ATS and Calendar credentials connect with permissions you set; they stay in memory, never written to disk, never exposed to the model.
You own every rule
The scheduling conventions and the per system permissions are yours, versioned and changed on your terms, not in a vendor dashboard.
Scheduling an interview loop now starts with a proposal and a set of invites already drafted against the panel's real calendars, instead of a coordinator opening five tabs to find one time that works. The coordinator's day starts with a review instead of a hunt, and every send and every hiring call still stays with a person.
Every day
Ready to schedule candidates matched to real panel availability
Zero
Invites or candidate emails sent without coordinator review
3 systems
ATS, Calendar, and Email coordinated in one run
Our free AI audit shows you where AI fits, what your security risks are, and gets your first AI employee working.
How do you answer HR policy questions without pulling someone off their work?
Reads the HR inbox every 15 minutes, drafts replies grounded in documented policy, and escalates anything legal, personal, or comp related to Slack. It never sends and never makes a policy call.
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How do AI Employees source and draft candidate outreach every day?
Sources matching candidates for each open role, dedupes them against your ATS pipeline, and drafts a personalized outreach email per new match. It sources and drafts only, and nothing sends without the recruiter.
×How do you screen every applicant against the same rubric fairly?
Reads each application against the role's written rubric, writes a structured screen with a score and supporting quotes, and proposes interview slots for strong matches, leaving every advance or reject call to a person.
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