Acknowledgment checker
Super Agent · YP
Checks each manufacturer acknowledgment against your PO: price, finish, quantity and ship date.
On every OA · ran 9m ago
Run nowContract furniture
Order acknowledgments checked line by line
Reads each order acknowledgment from the manufacturer and compares it with your purchase order line by line. Your order administrator resolves every difference.
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When
When an acknowledgment arrives
Systems
OutlookExcelDynamics 365Mode
Checks and flags. Your order administrator decides
Problem
For every purchase order, the manufacturer returns an order acknowledgment (OA). Each line is compared with the order: item, finish, quantity, price and ship date. Differences go back to the manufacturer before production starts.
What it does
YP reads each OA, from email or PDF, and matches every line to your purchase order in the ERP. It flags differences in price, finish, quantity or ship date and drafts the query to the manufacturer for your order administrator.
How it works
See exactly how the work gets done.
Every order acknowledgment is read when it arrives. The manufacturer can send it as an email, a PDF or a spreadsheet.
The acknowledgment is matched to your purchase order. Each line is matched to the purchase order line, including the manufacturer’s item codes.
Five fields are checked on every line. YP compares the item, finish, quantity, price and ship date with your purchase order.
The differences go into a draft query to the manufacturer. YP lists them in a draft message, and nothing is sent on its own.
Your order administrator decides on every acknowledgment. The order administrator accepts the acknowledgment or sends the query, and only accepted acknowledgments update the order.
The outcome
Your order administrators handle the differences, not the matching. Every accepted OA has been checked line by line.
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Every OA line checked
Matched to your purchase order, or flagged
02
5 fields compared
Item, finish, quantity, price and ship date
03
Order administrator decides
Accepts the OA or sends the drafted query
For your numbers
YP checks every acknowledgment line against your purchase order, so wrong finishes and prices are corrected before production, not after delivery.
How it runs
Designed for enterprise.
Private
Runs on your infrastructure. Drawings, prices, client and claims data never train a model.
Explainable
Not a black box. An AI auditor checks that every task was done as intended and proposes improvements.
Traceable
Every value links to the document, rule or record it came from. Every step is logged. A named person approves anything that leaves the building.
Your systems
Works in your ERP, CargoWise, policy system, GIS and file shares. Nothing is replaced.
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