How do you draft a full RFP response without starting from scratch?
An RFP responder AI Employee that checks the inbox every 15 minutes, parses each incoming questionnaire into individual questions, drafts a full response in a new document from your vetted answer library and product docs, and flags anything it can't answer confidently, then hands the draft to a named human to review and submit.
×Most of an RFP is questions you've answered dozens of times (pricing tiers, implementation timeline, integrations, support SLAs, company background, references), but each one arrives in its own document, a Word file, a PDF, a buyer's own spreadsheet, with its own structure and its own deadline. Someone has to read the whole thing, recall or dig up the answer given last time, and write it back into that document's layout, all before the submission window closes. The shortcuts don't hold up. Copying the last similar proposal wholesale risks carrying over stale pricing or a client specific detail that doesn't apply here. Searching a shared drive of past submissions by hand is slow and depends on remembering which deal had the closest answer. A generic drafter with no grounding writes something that reads well and is often wrong. On a document that can become a contract exhibit, a confident wrong answer is worse than a blank one.
The RFP responder AI Employee checks the inbox every 15 minutes for a new RFP or proposal questionnaire. It reads the incoming document, parses it into individual questions, matches each against your vetted past answers library and current product docs, drafts the full response in a new document that mirrors the RFP's own question order, and flags any question it can't answer confidently for a person. It never submits anything. The draft is the only output, and a named human reviews and submits it through whatever channel the RFP requires.
See exactly how the work gets done.
Checks the inbox every 15 minutes
A scheduled check runs every 15 minutes for a new RFP or questionnaire. Each run starts clean (nothing carries over between checks), so it finds new work from whatever is sitting in the inbox right now.
Grounds every answer in your vetted library
Your past answers library travels with the AI Employee as a skill and memory: the vetted response to each recurring question (pricing tiers, implementation timeline, integrations, support model, security basics, company background, references), cross checked against the current product docs so an answer that's gone stale doesn't get reused. It drafts only from this grounded set. Win a deal with a better answer, write it down, and the next RFP gets the improved version.
Connects to your systems, with permissions you set
It reads the inbound RFP from Email, opens the attached or linked document from the File store whatever format the buyer sent, builds the draft in Docs mirroring the RFP's own sections, and flags any question without a confident match. It connects with permissions you set; credentials stay in memory, never written to disk, never exposed to the model.
Drafts only, and flags what it can't answer
It writes the response document and flags what it's unsure of, and it never submits or sends anything back to the buyer: no portal upload, no email, no attachment sent on your behalf. Anything without a confident match in the vetted library is left for a person rather than guessed.
Returns a completed draft for review
A new RFP comes back within 15 minutes as a fully drafted document, answers pulled from your vetted library and product docs, and the uncertain questions called out by name. The rep reviews the draft, answers the flagged questions, and submits it through the channel the RFP calls for. The research and first draft are done; the review and submission stay with a person.
Runs in your environment
Every check runs in your own infrastructure. It reads only the RFP source and the answer library it's scoped to, your data never leaves it, and the draft document is the only output.
Draft only, never submitted
The AI Employee has no path to submit an RFP portal, send an email, or upload a file to the buyer. A named human reviews the draft and submits it.
Grounded, never guessed
Every answer is drawn from the vetted library and current product docs. Anything without a confident match is flagged for a person rather than filled in with something that reads well and may be wrong.
Credentials stay protected
The Email, File store, and Docs credentials connect with permissions you set; they stay in memory, never written to disk, never exposed to the model.
You own every rule
The answer library, the skills, and the per system permissions are yours, versioned and changed on your terms, not in a vendor dashboard.
RFPs that used to cost a rep a day of digging through old proposals now come back as a completed draft within 15 minutes, with the vetted answer already in place and the uncertain questions called out by name. The team spends its time on the questions that actually need judgment, and nothing goes to a buyer without a person reviewing and submitting it.
Every 15 min
Inbox checked for a new RFP or questionnaire
Grounded
Every answer drawn from the vetted library and product docs
Draft only
A named human reviews and submits every response
Our free AI audit shows you where AI fits, what your security risks are, and gets your first AI employee working.
How do you walk into every renewal already prepped?
Surfaces every account 90/60/30 days from renewal with a usage packet and drafted outreach, and flags at risk accounts for the owner. It preps and drafts; the account owner sends, and it never touches price.
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How do you learn why deals are won and lost every week?
Reads closed deals from your CRM every week and posts the patterns by segment, competitor, price, and stage of death to Slack. Read only, one post per week, it never writes back.
×How do you send outbound that's actually researched, not templated?
Enriches each lead, drafts a first touch and follow up grounded in the account's real context, logs every draft to the CRM, and sends nothing without a named human's approval, capped daily.
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