Invoice checker
Super Agent · YP
Matches each carrier invoice to the job and checks every charge against the agreed rate.
On every invoice · ran 10m ago
Run nowLogistics & freight forwarding
Carrier invoices checked against job costs
Reads each carrier, haulier and agent invoice, matches it to the job and the costs accrued in CargoWise and lists every difference. Your payables team approves or disputes.
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When
When a supplier invoice arrives
Systems
OutlookCargoWiseExcelMode
Checks and drafts. Your payables team approves every posting
Problem
Every shipment brings invoices from shipping lines, airlines, hauliers, terminals and agents, each in its own layout and currency. Someone finds the job, compares each charge with the agreed rate and the cost accrued in CargoWise and chases the differences by email. A charge that does not match is easy to post unchecked or to miss.
What it does
YP reads each invoice, finds the job by its references and compares every charge with the agreed rate and the accrued cost in CargoWise. It lists matches and differences, each linked to the invoice line and the job, and drafts the dispute for any charge that does not match.
How it works
See exactly how the work gets done.
The work starts when an invoice arrives. A carrier, haulier or agent invoice in the payables inbox starts the run, in any layout or currency.
Each invoice is matched to its job in CargoWise. YP uses the B/L, container, booking and job numbers on the invoice, and invoices with no match are flagged.
Every charge on the invoice is checked. Each charge is compared with the agreed rate and the accrued cost. Duplicates and charges with no accrual are listed.
A charge that does not match becomes a draft dispute. YP drafts the dispute to the supplier, and your payables team sends it.
Your payables team decides what is posted and paid. The team approves the posting or sends the dispute, and nothing is posted or paid without their approval.
The outcome
Your payables team approves checked invoices instead of matching them by hand. Differences reach the supplier as a drafted dispute, not a missed charge.
01
3 checks per charge
Agreed rate, accrued cost and duplicates
02
Disputes ready to send
For every charge that does not match
03
Payables team approves
Every posting and every dispute
For your numbers
YP checks every carrier charge against the agreed rate and the job’s accrued cost, so overcharges and duplicates are caught before you pay them.
How it runs
Designed for enterprise.
Private
Runs on your infrastructure. Drawings, prices, client and claims data never train a model.
Explainable
Not a black box. An AI auditor checks that every task was done as intended and proposes improvements.
Traceable
Every value links to the document, rule or record it came from. Every step is logged. A named person approves anything that leaves the building.
Your systems
Works in your ERP, CargoWise, policy system, GIS and file shares. Nothing is replaced.
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